Acton Ostry Architects is seeking a full-time Receptionist to join our growing, team-oriented practice. The successful candidate will become a key member of our administrative team and will be responsible for a variety of tasks and initiatives essential to the successful operation of an architectural office.
About Us
Established in 1992, Acton Ostry Architects is a leading Canadian architectural practice recognized for the design of eloquent and inspiring buildings. We have a rigorous and collaborative approach to our work which includes diverse educational, community, residential and worship projects. Our 35+ member team works in a bright, spacious, open-concept studio in the heart of vibrant, eclectic Mount Pleasant.
What We’re Looking For
manage office front desk, facilities, security and telecommunications systems
manage office inventory, supplies, furnishings and equipment
oversee office service providers such as cleaners and maintenance crews
coordinate travel arrangements, internal and external events
maintain in-house forms, libraries, databases, hard and digital filing systems and archives
assist management team with internal human resources communications, onboarding and termination processes
serve as office technical support and coordinate with the office IT provider, including but not limited to the following:
- assist with hardware, software, and network setup and maintenance for workstations
- perform troubleshooting diagnostics to help determine the best solution and walk staff through the problem-solving process, then direct unresolved issues to management
- record accurate information on IT products or services
- identify and suggest possible improvements on procedures
- provide general administrative support on projects as needed
Qualifications:
2+ years’ experience in an office environment—familiarity with architecture, engineering or construction industry is an asset
excellent written communication and interpersonal skills
strong organizational and multi-tasking skills with accuracy and attention to detail
tech-savvy ability to work in both Mac and PC environments, and adept at learning new programs
proficiency with Google Suite, Microsoft Office, virtual meeting platforms (MS Teams, Zoom, Webex)
knowledge in social media, WordPress, MailChimp, InDesign and Photoshop would be an asset
good judgment and discretion when dealing with confidential information
ability to work well independently or as part of a team, with a self-motivated approach that requires minimal ongoing supervision to maintain standards and achieve objectives
ability to perform under strict deadlines
academic history that includes some post-secondary education is an asset
Salary, Benefits and Perks
The starting salary will be $50,000 or more, commensurate with experience and ability. Acton Ostry Architects offers a competitive benefits package, numerous ongoing professional development opportunities, an in-house mentorship program, and a wide variety of engaging social activities. We are a welcoming and inclusive workplace and we offer a supportive and stimulating work environment. Our current expansion initiative will offer significant opportunities for career advancement.
How To Follow Up
Please forward a cover letter, resume and portfolio to: [email protected]. All inquiries will be kept confidential. Only qualified applicants will be contacted. No phone calls or hardcopies please.